42 U.S.C. NOTE: All materials needed for this course are available digitally in the "Getting Started With Your Course" dropdown, which can be accessed by using the "Content" tab above. 10 points. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). Browse . This is an automated process for By signing the list, we will send you updates as they become available and you will have the opportunity to be among the first to register for the course when registration opens. D'JlX>z^1t k F>]0KAm# a(>R9/\2/7 b;pBxN1u\h:7rT3n @At5>%Z[w^mk&^!OM#IyBw_}1(@aN |v;OZGn[Q7h6!V)}Lw/#'#?xD52. a?"H[yyh [1}w0O u0 This is an automated process for 0 points. PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). Slide 8: Indicators Requiring QC Sample. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. 390 0 obj <>/Filter/FlateDecode/ID[<2A9FD0E8D0CCF94D913A018D1D9B42D1><2DA4BE3870024044BF697C7FE83A0243>]/Index[369 36]/Info 368 0 R/Length 104/Prev 175496/Root 370 0 R/Size 405/Type/XRef/W[1 3 1]>>stream The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. `OVi ]6.j};!zILzD!%iw|)XXi,)Z?'};w (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb BL@W Ej@g``  O (1) This indicator shows whether the PHA inspects each unit under contract at least annually. Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. 8 points. (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. HUD shall maintain SEMAP files, including certifications, notifications, appeals, corrective action plans, and related correspondence for at least 3 years. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. 104% Semap Score. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. 0 points. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. A rating on any of the indicators at 985.3(a) through 985.3(h) will be subject to change after HUD receives the PHA's annual audit report or after HUD conducts a confirmatory review if the audit report or the confirmatory review report contains information that the PHA's SEMAP certification concerning an indicator is not accurate. Please do not provide confidential Look through the recommendations to determine which info you have to give. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. Upon receipt of the PHA's SEMAP certification, HUD will rate the PHA's performance under each SEMAP indicator in accordance with 985.3. HUD will annually assign each PHA a rating on each of the 14 indicators and an overall performance rating of high, standard, or troubled. 10 points. SEMAP SELF-ASSESSMENT INDICATOR 6. (l) Pre-contract housing quality standards (HQS) inspections. (l) Pre-contract housing quality standards (HQS) inspections. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. or existing codification. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. 985.106 Required actions for SEMAP deficiencies. Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . (24 CFR 982.305). l! HUD must review, consider and provide a final written determination to an PHA on its appeal of its overall performance rating. 985.103 SEMAP score and overall performance rating. Inspect and rate bathrooms, building exterior, water and cooling system, and plumbing Identify and appropriately address lead-based paint hazards and indoor air quality hazards Recognize and apply the Section Eight Management Assessment Program (SEMAP) indicators that apply to the HQS function Day Three Conduct an on-site inspection (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. 29, 2000; 65 FR 16823, Mar. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. result, it may not include the most recent changes applied to the CFR. r}XLzX]>V.CoWeyL*r[pwuxUZMr;C!nCR~h$`*AonSYd M_ylp8 &&$7~h$L"c\^l/z2q6?Xj~([(c&+%`_h__]O/\Ehq^S$% J>OSmlv}=%Aiv.&#Gb"?LBP"@[%KlKCKt~[wZwe6C The eCFR is displayed with paragraphs split and indented to follow Under current regulations at 24 CFR part 985, the SEMAP Certification form (HUD-52648) must be submitted annually by all PHAs administering Section 8 tenant-based assistance programs. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. Expanding Housing Opportunities (indicator #7) and. There are 3 indicators which require a QC sample from tenant files. (1) The certification must be approved by PHA board resolution and signed by the PHA executive director. : (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. Title 24 was last amended 12/21/2022. contact the publishing agency. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. Most PHAs are scored under SEMAP every year (small, non-troubled agencies are scored every two years). (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. SEMAP profile means a summary pre-pared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall perform-ance rating (high performer, standard, troubled). Displaying title 24, up to date as of 1/13/2023. View all text of Subpart A [ 985.1 - 985.3] 985.3 - Indicators, HUD verification methods and ratings. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. Current Report The current data will include all current records in the Form-50058 Module current or historical database through the report "As of" date. An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. If you have questions or comments regarding a published document please You are using an unsupported browser. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). 5 points. As a A. SEMAP Certification Section 985.101 requires an HA administering a Section 8 tenant-based assistance program to submit annually a SEMAP certification form within 60 calendar days after the end of its fiscal year. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. Please do not provide confidential This document is available in the following developer friendly formats: Information and documentation can be found in our All 15 of the current SEMAP indicators will be covered. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999]. 30 plus 1 for each 200 (or part of 200) over 2000. For more information about SEMAP, click here to go to HUD's website. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. PHAs with SEMAP scores of less than 60 percent shall be rated troubled. A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. The 14 key indicators of PHA performance are: How does SEMAP work? The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. endstream endobj 375 0 obj <>stream HUD must conduct an on-site confirmatory review of an PHA's performance before changing any annual overall performance rating from troubled to standard or high performer. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985 :: Subpart A :: Section 985.3. (15 points. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. Instead of just waiting for your score to come from HUD, do you want to be more proactive in determining your score in advance? (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). This initiative under the Energy Sector Management Assistance Program (ESMAP) supported the scale-up of power generation from renewable energy (RE) sources through resource assessment and mapping activities globally and at the country level from 2013 to 2020. 0 points. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. (24 CFR 982.404). the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed HA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control . Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. The Section Eight Management Assessment Program (SEMAP) is HUD's method for assigning objective ratings to public housing agencies (PHAs). Click the fillable fields and add the required info. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. ( 982.503 of this chapter.) Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985. Enhanced content is provided to the user to provide additional context. Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. 0 points. Each module of this training is self-paced and can be started or stopped at any time. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. (c) Troubled rating. 0 points. learn more about the process here. PHAs with SEMAP scores of 60 to 89 percent shall be rated standard. contact the publishing agency. This section states the performance indicators that are used to assess PHA Section 8 management. Maps to be used by voucher families to locate non-poor neighborhoods and their services (schools, shopping, and religious institutions). (2) HUD verification method: MTCS Report. Either of these cases requires corrective action. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. Incentives and regulatory support for renewable energy. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. SEMAP Indicators All SEMAP performance indicators set a standard for a key area of Housing Choice Voucher Pro-gram management. The in-page Table of Contents is available only when multiple sections are being viewed. (0 points.). Displaying title 24, up to date as of 1/13/2023. HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. (24 CFR 982.404). (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. This final rule amends HUD's regulations for the Section 8 Management Assessment program (SEMAP), by revising the process by which HUD measures and verifies performance under the SEMAP lease-up indicator. What is the Section eight management assessment program? Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. Semap is used for the treatment of acute and chronic schizophrenic disorders, in which positive symptoms (such as delusions, hallucinations, thought disorders) and/or negative symptoms (such as blunted affect, emotional and social withdrawal) are prominent, including patients characterized by predominant negative symptoms. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. "Published Edition". How does SEMAP improve program performance? (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. The certification form requires short answers from HAs concerning HA performance under the 14 SEMAP indicators and assures HUD that HA In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. 5 points. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. Urban Development (HUD) uses SEMAP scores as the primary tool for assessing a Housing Authority's management of the Housing Choice Voucher Program. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. 3 points. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? (b) The definitions in 24 CFR 982.4 apply to this part. You can 1437a, 1437c, 1437f, and 3535(d). (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. The PHA and HUD must monitor the PHA's implementation of its corrective action plan to ensure performance targets are met. This rule applies to PHA administration of the tenant-based Section 8 rental voucher and rental certificate programs (24 CFR part 982), the project-based component (PBC) of the certificate program (24 CFR part 983) to the extent that PBC family and unit data are reported and measured under the stated HUD verification method, and enrollment levels and contributions to escrow accounts for Section 8 participants under the family self-sufficiency program (FSS) (24 CFR part 984). SEMAP indicator information and the second a historical snapshot of the SEMAP information used for the most recent scored SEMAP. -%) 5 plus 1 for each 50 (or part of 50) over 50. 0 points. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. switch to drafting.ecfr.gov. (a) High performer rating. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. hb```\@( \tGa`U.[7x)"8 rGFG0f,h @ZE"w2)131`:p:]/L51d~_@,Bp00fU=/``Z@ M= (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. information or personal data. 985.3 Indicators, HUD verification methods and ratings. A separate drafting site 1437a, 1437c, 1437f, and 3535(d). (24 CFR part 5, subpart F and 24 CFR 982.516). (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (3) When HUD modifies or withholds a rating for any reason, it shall explain in writing to the PHA the reasons for the modification or for withholding the rating. HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. 0 points. (24 CFR 982.405(a)). December 1 2022. The following is a list of regulatory waivers eligible for expedited review: (2) HUD verification method: MTCS Report. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. SEMAP Training for PHA Staff: Overview of SEMAP Indicators - YouTube 0:00 / 17:59 SEMAP Training for PHA Staff: Overview of SEMAP Indicators 250 views May 10, 2022 3 Dislike Share. Indicators, HUD verification methods and ratings. [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37671, June 24, 2003]. (c) If an PHA fails to correct a SEMAP deficiency within 45 calendar days as required, HUD may then require the PHA to prepare and submit a corrective action plan for the deficiency within 30 calendar days from the date of HUD notice. 10 points. MTCS means Multifamily Tenant Characteristics System. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. 5 points. (i) The PHA has filled 80 percent or more of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. Upon receipt of the PHA's SEMAP certification, HUD will rate the PHA's performance under each SEMAP indicator in accordance with 985.3. Enroll families in the family self-sufficiency (FSS) program as required and help FSS families achieve increases in employment income. MTCS is the Department's national database on participants and rental units in the Section 8 rental certificate, rental voucher, and moderate rehabilitation programs and in the Public and Indian Housing programs. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. High impact country, score not evaluated. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. 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